Minutes of the Meeting – February 22, 2022
- Call to Order
The Meeting was called to order at 7:00 PM
Present: LSB Bonnie Buck (Secretary/Treasurer), Chris Hansen (Chair),
Directors: BJ Kapush, Ron Heinaaho, Lorenz Bosinger, Sacha Torkkeli, Carly Torkkeli (Recreation Director)
Fire Services: Darren Auld
Guests: Mike Dunlop
- Agenda
Motion 01/02/22
– Motion to accept the Agenda
– Moved by Lorenz Bosinger, seconded by BJ Kapush. Adopted.
- Minutes of Previous Meeting
Motion 02/02/22 – Motion to approve January 18, 2022 minutes. Moved by BJ Kapush, seconded by Lorenz Bosinger. Adopted.
- Business Arising from Minutes –
- Skating Rink Update – As discussed Feb 1/22 – skate shack is open (refer to Feb 1 minutes)
- Lock/key for gate on new property – BJ Kapush
- Recreation shed moved beside skate shack
- Financial Reports
Motion 03/02/22
– Motion to approve the Financial Reports.
– Moved by BJ Kapush, seconded by Sacha Torkkeli. Adopted.
Motion 04/02/22 – Bylaw 21/22 XIII Financial Statement. Motion to approve: Moved by BJ Kapush, seconded by Lorenz Bosinger. Adopted.
- Correspondence – Hydro One 2022 Community funding letter – grant application denied
- Derek Noyes, Merrifield response letter – Bonnie (SecretaryTreasurer will respond)
- New Business
Recreation Property Questions. Mike Dunlop addressed the Board to clarify options available to LSB’s. The LSB is allowed to fundraise (ineligible revenue) and receive donations. Mike answered questions from the Board Members relating to rules that apply to the LSB. As well, Mike will happily find any answers to specific questions Board members may have relating to rules of the LSB. It was discussed the LSB can form a Recreation Committee which was in fact, was voted on by a prior Board in September 2021. The Committee has the Recreation Director (Carly) at the helm and under the LSB ‘umbrella’. Comparable to how Emerg Services work with the Fire Chief and Deputy Chief. It can meet independently and appoints a spokesperson to attend the LSB Board regular meetings to bring forward the committee discussions. This committee is not able to make decisions independently that affect the LSB; but must offer full disclosure to the LSB Board, and all decisions are made only through a vote, with quorum, in a Regular LSB Meeting. Notification of their meetings need to be posted 1 week prior to the meeting and open to the public (ZOOM if applicable).
Discussion arose within the Board of fundraising ideas. Mike Dunlop will advise the LSB whether it can apply for a lottery license in Ontario.
Motion 05/02/22 – accept the tender of Kimberly Giguere to design a basic site plan for the property at 3156 Old Hall Road. Moved by: Lorenz Bosinger, seconded by Ron Heinaaho. Adopted.
Bonnie Buck (Secretary/Treasurer) will contact Kimberly and invite her to attend the next Board meeting on March 22, 2022 to discuss the plan. All correspondence with Kimberly will be through Bonnie and she will distribute it to each Board member for update purposes.
It was decided once this plan is developed and approved by the Board, pamphlets will be created to be used in fundraising efforts for corporate and private resident sponsors.
Board members will seek sponsorship from various community business and residents for support for the development of the recreational area on Old Hall Road.
A donor board will be constructed on the new property. There will be bronze, silver and gold contributors plaques for each donor.
A Lappe & Area Local Services Board ‘LOGO’ will be developed. Bonnie Buck will place a contest ad in the March Lappe Lantern advertising to local artists. Criteria include a logo to represent Lappe, its community, growth, heritage and future. It will become an identifying symbol of what the Lappe Services Board’s objective within the community. Deadline will be mid-April and submissions will be presented to the Board in the April Board meeting, voted on by the Board, and chosen. This logo will become the property of the LSB.
Development of the property was discussed to great extent. It was agreed that as soon as possible once the snow melts, the Board will meet at the property and have a walk through. Work on the parking lot will commence as soon as spring melt allows. Marking of a soccer field, planting of grass will follow so we can initiate soccer for the kids as soon as possible on the field. Once that is developed, discussion will proceed to the next stage, according to our site plan and available funds.
Meeting with Jeff Upton, Principal, Gorham & Ware School Chris Hansen and Bonnie Buck met with Jeff Upton on February 22, 2022 to discuss working together to provide recreation programs for the community. Jeff seems receptive and positive in building a relationship once again with the LSB. Our first priority is to get soccer programs initiated again for the children in the community. We asked if the School Board would allow the Recreation department use of the soccer field April-June. The LSB will supply porta potties, placing them on our property, if necessary, so no entry is needed to the school. Jeff will take our request to his supervisors and have a response to us by the end of March. This would allow the LSB to provide soccer for the kids this spring.
Next Meeting The next scheduled meeting is Tuesday March 22, 2022 to accommodate March break.
- Recreation Report – Submitted by Carly Torkkeli, Recreation Coordinator
Carly Torkkeli tendered her resignation as Recreation Coordinator, effective September 30, 2022. Carly and Bonnie Buck will meet and develop a job description and ad to be posted in March Lappe Lantern searching for a replacement.
Motion 06/02/22 Motion to accept Recreation report, moved by BJ Kapush, seconded by Lorenz Bosinger. Adopted
- Emergency Services Report – Presented by Darren Auld, Chief
Training as usual. OFM has issued mandatory training sessions and updates for all volunteer members. Each hall was evaluated and Lappe Emergency Services is Ext Attack/possible Interior Attach rescue. All members are required to have a minimum of Firefighter II. All existing members (as of June 1, 2022) have 4 years to bring these requirements up-to-date. New members joining after June 1, will have 2 years to obtain this level. The Fire Team also have 2 structures to burn for practice which is being scheduled.
Motion 07/02/22 Accepted by BJ Kapush, seconded by Lorenz Bosinger. Adopted.
- Transfer Site/Waste Facility
Ongoing, all is well.
- Fire Number Report Nothing to report
- Adjournment – Motion 08/02/22 motion to adjourn – Lorenz Bosinger, seconded by Ron Heinaaho. Meeting adjourned 9:12 PM
NEXT BOARD MEETING: TUESDAY, MARCH 22, 7 PM